Select the content of a setting by clicking on , cancel the selection by clicking on .


  • "General" Tab :
      • Analytical Assignment Mandatory : when you add a purchase line, the area analytical section has to be necessarily filled in.
      • Topology assignment mandatory : when you add a purchase line, the topology section has to be necessarily filled in.
      • Date of delivery mandatory in the purchase requisition and the orders : when you add a purchase line, the area date of delivery has to be necessarily filled in.
      • Delivery date according to the supplier's deadline : the suggested date of delivery is the order date + the deadline in days mentioned in the item-to-supplier link.
      • Delivery address mandatory in purchase requisitions and orders : when you create a purchase requisition or an order, the delivery address has to be necessarily filled in.
      • Unique internal number : the content of the area internal number filled in by the user.
      • Check of VAT input on a line : each line input in a purchase voucher has to comport a VAT rate / amount.
      • Assignment of Purchase Documents to Analytical Sections whose Department Manager of the Requesting Party is a Budget Officer : filters the available analytical sections to assign to the purchase voucher if the requester has a department manager responsible of one or several analytical sections.
      • Reference currency : currency to be used by default.
      • Default VAT : VAT rate to be used by default.
      • Amount of numbers after the comma / Unit price : amount of numbers after the coma when you input a unit price on a purchase line.
      • Amount of numbers after the comma / Quantity : amount of numbers after the coma you input a quantity on a purchase line.


  • "Supplier" Tab :
      • Automatic numbering : the supplier code automatically filled in and incremented.
      • Supplier code can be modified : when you modify a supplier sheet, the area code is modifiable.
      • Mutli-folders supplier : the supplier directory is common to all folders.
      • Suppliers validation : allows to lock a supplier sheet which can't be modified anymore.
      • Allows modifying of addresses and contacts of validated supplier : permits the address and contacts changes in a supplier sheet even if it has been validated.


  • "Order" Tab :
      • Mandatory Validation of Orders : an order must be necessarily validated before to be sent to the supplier.
      • Mandatory inputs for the units : when you add a line, the area "Unity" is mandatory.
      • Check Fixed Assets Purchase : the amount of the input order line is compared to the amount input in the area  "Threshold of U.P before Tax of Assets". If this amount is strictly superior to the threshold, a message is displayed to bring the input line to the halt.
      • Prohibiting orders saving where the amount is null : at least amount must be written in an order to be able to save it.
      • Prohibiting orders saving where code IBAN informations, code BIC, company identification number, European VAT number are input : the indicated information must be written in an order to be able to save it.
      • Allows adds / modifications / deletion of comments on an order after validation / reception / balance : the "comment" type lines are always modifiable even after that an order is validated, receipted or settled.
      • MAINTI4 supervisor : if it is an asset order or if the budget amount is exceeded, only the user selected here can validate the order.


  • "Purchase requisition" Tab :
      • Mandatory input for the units : when you add a line, the area "Unity" is mandatory.
      • Mandatory input for reference : when you create a purchase requisition, the area "Reference" is mandatory.
      • List only purchase requisitions for which the connected person has rights : filters the list of purchase requisitions suggested to the user in order to show only these in which he is requester or editor.
      • Automatic transfer of purchase requisitions requests at once approvals and validations made : the purchase requisition is automatically transferred into order after the approval / validation. If the below numeric field is filled in, only purchase requests with a total amount less than this field will be automatically transferred.
      • Default type of purchase requisitions : allows to select the type of purchase requisition suggested by default if type requests are created.
      • Managing Approvals for Purchase Requisitions : activates an approval process for the purchase requisitions.
      • Add the approver of type "Requester manager" regardless of the condition attached to the amount of the requester order request (or on the requester service parent) : the manager of the department requester is systematically added to the approval process, regardless the department settings.
      • Alert message when saving a Purchase Requisition : message displayed by default when you save a purchase order.
      • Manage validations for Purchase Requisitions : activates validation process for the purchase requisitions.
      • The buyer is required on purchase validation : a buyer must be necessarily defined to validate a purchase requisition.
      • List of purchase requisition's validators : click on "Add" / "Modify" / "Delete" to manage the list of staff members in charge of purchase requests validation. When adding a staff member, you can choose to tick "Validation of the purchasing dept." and/or "Validation of the financial dept.".